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Or, select (a) Ignore Once to ignore that instance of the issue or (b) Don’t check for this issue to stop checking for that type of issue in the rest of the document. In some cases, the Editor will suggest a way to rewrite the text.

Review each grammar or refinement issue.

If the Editor is unable to provide any spelling suggestions, it will still let you add the word to your custom dictionary, ignore the word once, or ignore all instances of the word.Īfter you select or ignore a suggestion, the Editor will automatically move to the next issue in that category or return you to the main view to chose a new category. You can also choose (a) Ignore Once to ignore that spelling one time, (b) Ignore All to ignore that spelling every time it appears in the document, or (c) Add to Dictionary to add the word with its current spelling to your custom dictionary. Or, open the drop-down menu for the suggestion and select Change All to change every instance of the spelling error.

Choose a suggestion to change the individual spelling error.

Corrections and Refinements categories Spelling The available categories will depend on your selections in the Grammar Settings dialog box (see figure 7).Ĭategories with a checkmark don’t have any suggestions.

Select the Corrections or Refinements category you want to review.

Or, skip to step 4 to review by category.

Select the Editor Score (see figure 12) to review each of the recommendations starting from the current placement of your cursor.

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Pro Tip: Use the Formal writing option for the strictest edit even on less formal writing because you can always ignore suggestions-but you can’t ignore suggestions you never see. Your Editor Score will change based on your choice of formality.

Casual-The Editor will apply the fewest number of grammar and refinement rules, resulting in the fewest recommendations.

Professional-The Editor will apply most of the grammar and refinement rules, resulting in fewer recommendations than the Formal option.

Formal-The Editor will apply all the grammar and refinement rules, resulting in the most recommendations.

(Optional) Select a level of formality from the drop-down menu.

Therefore, you may choose to disregard this number while working with the Editor. This score will change based on choices you make within the Editor Pane. The Editor Pane will appear on the right side of your screen. (The Editor button is also available in the Proofing group on the left end of the Review tab.) Now that you have decided how you want Word to proof your document, you can run the Editor.

Select the OK button to close the Word Options dialog box.

Select the OK button to close the Grammar Settings dialog box.

However, the Microsoft Office Support website provides a detailed explanation for many of the options sorted by language.

Select or deselect options from the Grammar Settings dialog box.ĭefining each grammar option is beyond the scope of this tutorial.

(Most users will want to choose Grammar & Refinements because it offers more options.)

Select Grammar & Refinements or Grammar in the Writing Style menu.

Plus, the Editor seems to be more thorough than the check provided as you type. Pro Tip: Always run the Editor, even if you have spelling and grammar issues marked as you type, because you may not notice all the in-text edits. Ensure that Hide spelling errors in this document only and Hide grammar errors in this document only are not selected. (Optional) Ensure that Show readability statistics is selected to show your readability statistics after running the Editor.ĭ.

Ensure that Check grammar and refinements in the Editor Pane is selected to include grammar and refinements.Ĭ. Ensure that Check spelling as you type and Mark grammar errors as you type are selected if you want issues to be marked in the text as you type.ī. Review the spelling and grammar options that affect how the Editor interacts with your document:Ī.Select the Proofing tab in the Word Options dialog box.Select the Options tab in the Backstage view.You should select from these options before running the Editor. The Editor can check for over 150 grammar issues and refinements beyond spelling, including the following:Īll the grammar and refinement options are available in the Word Options dialog box.

Mac check for updates word how to#

How to Select Grammar Issues and Refinements